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Job Vacancy - Charity Administrative Coordinator

Job Vacancy - Charity Administrative Coordinator

Job Vacancy - Charity Administrative Coordinator

Monday, September 20, 2021

Job title: Charity Administrative Coordinator

Responsible to: Charity Operations Officer

Line management: None

Contract type: Permanent

Location: St Martin-in-the-Fields, Trafalgar Square, London - hybrid working but office-based work will be essential on a regular basis

Salary: £25,000 - £30,000 per annum - dependent on experience

Main purpose of role: To provide quality administrative support for the Charity's operational and office services and Frontline Network activities.

Role Summary

We are looking for a Charity Administrative Coordinator to undertake a broad range of administrative duties to support the Charity Operations Officer, the Frontline Network team and the Charity Director.

​Main duties and responsibilities 

Supporting the Frontline Network

  • Supporting internal and external Frontline Network meetings - including agenda preparation and minute-taking
  • Supporting the team in administering funding offers including the Ideas Fund and Training Fund
  • Acting as first point of contact for members of the Frontline Network, offering support with membership registrations, sign-up and other questions or queries from members to our Frontline Network inbox
  • Assisting the Policy and Communications Officer with external communications and uploading blogs, news and views, and events to our websites
  • Working closely with the Partnerships Officer and Partnerships Manager to provide administrative support with in-person and online training events, annual and regional conferences and other Frontline Network activities

Supporting the Charity Operations Officer

  • Managing the Charity's work locations, supporting people to book office desks and other work locations - especially in the context of the Charity developing hybrid working practices
  • Providing support to the whole Charity team in supplying stationery and equipment for office and home workers, maintaining health and safety for office and home workers
  • Providing support with HR administration including, among other aspects, recruitment, induction, contracts of employment and mandatory training
  • Providing administrative support for range of tasks including staff travel arrangements, payments and staff training, and liaison with the Charity's technical support services
  • Assisting the Charity Operations Officer with the administration of Trustee meetings, staff social events and staff meetings
  • Liaising with colleagues at The Connection at St Martin's and across the St Martin-in-the-Fields organisation

​Supporting the Charity Director

  • Supporting the Charity Director with diary management and preparation for internal and external meetings
  • Providing administrative support for other Charity projects and activities

This is a new role in an expanding Charity and the post holder will help to develop its scope and opportunities as the organisation and its activities evolve and grow. Training will be provided. 

Person Specification

Essential

  • Direct experience of undertaking administrative roles in a complex, busy environment
  • Excellent communication skills both written and oral
  • Excellent customer service skills
  • Good problem-solving skills and ability to take initiative
  • Able to demonstrate examples of successfully coordinating projects/activities
  • Able to manage multiple overlapping deadlines
  • Able to work collaboratively with others to achieve results
  • Ability to keep calm and think clearly
  • Excellent attention to detail
  • Experience of working in an organisation which supports people experiencing homelessness or similar organisations
  • Good working knowledge of Microsoft Office, Teams, Word, Excel and PowerPoint
  • Self-motivated, enthusiastic and confident

Desirable

  • Knowledge of using Zoom, HeySummit and other communication platforms
  • Experience in minute-taking
  • Some experience in helping run events

How to Apply

Full recruitment pack here

If you are interested in this role and working for St Martin-in-the-Fields Charity, please provide:

  • A current comprehensive CV outlining your key achievements in previous and current roles with details of two referees (who will not be contacted without your prior consent)
  • A supporting statement (no longer than two A4 pages) explaining how you believe your skills and experiences match the requirements of the role and person specification

Further information about the Charity can be found at our website -  St Martin-in-the-Fields | Supporting people away from homelessness (smitfc.org)

If you have any questions about the role or the recruitment process, please contact Jason Green, Charity Operations Officer at jason.green@stmartinscharity.org.uk

Deadline for receipt of completed applications: Sunday 10 October 2021 at 11.59pm.

Interviews are expected to be held online the week beginning 18 October 2021.  

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